Every timecard, audited before the spend clears.
The Timecard Auditor reviews every time and expense submission against your contracted rates, differentials, and overtime rules, flagging out-of-policy charges before they hit payroll and surfacing only the exceptions that need a person.
Contract-labor billing is where the money quietly leaks.
Every timecard carries rates, differentials, overtime, and expenses that have to match a contract that changes by facility and supplier. At volume, the errors that slip through aren't caught until a post-pay audit, if they're caught at all.
Line-by-line review doesn't scaleVolume
Reconciling every submission against its contract by hand takes days, so most timecards get a spot-check at best.
Policy is applied unevenlyConsistency
Overtime rules, differentials, and approval requirements vary by facility, and get enforced differently depending on who reviews.
Overpayments surface after they clearToo late
Unapproved overtime and rate mismatches are usually found in a downstream audit, once the money is already out the door and hard to recover.
Every line on every timecard, checked against your contract.
The Timecard Auditor validates each submission across the checks your team runs today, consistently, on all of them, in minutes.
Contracted rates
Validates every line against the negotiated bill rate for the role, facility, and shift type.
Overtime policy
Confirms overtime is approved and billed at the correct multiplier, per each facility's policy.
Shift differentials
Checks nights, weekends, holidays, and on-call are applied correctly, and only where earned.
Expenses & travel
Reconciles reimbursements, ground transport, and per-diems against contract terms and caps.
Duplicates & approvals
Flags double-billed shifts, gaps, and timecards submitted without the required sign-offs.
Hours & timekeeping
Validates clocked hours, breaks, and rounding against the schedule and each facility's timekeeping rules.
Assess. Flag. Route. Resolve.
Here's the Timecard Auditor running inside the Trio VMS A/P inbox — catching an unapproved overtime charge before it ever reaches payroll.
4.0 hours of overtime billed on 6/15 without prior supervisor approval on file, per policy #4.2.
Caught before it cleared.
This unapproved overtime charge would have paid out undetected. Instead, it was flagged, reviewed and declined — the spend never left the building.
Hired for one job. Governed like an employee.
Given the billing rulebook
The Auditor is configured with your contracts, rate cards, and facility-level policies, the handbook it audits every submission against.
Audits every submission
It validates each timecard and expense line against those rules the moment it lands, consistently, on every one of them, in minutes.
Surfaces only the exceptions
Clean cards pass through; out-of-policy charges are flagged and routed to a reviewer, who keeps the final word on every decision.
What changes.
Results from early Timecard Auditor deployments at a large healthcare system.
Scale without headcount
Audit every submission instead of a sample, without adding reviewers to keep pace with volume.
Consistent enforcement
Every facility's policy applied the same way, every time, no rule quietly skipped under time pressure.
Stop spend before it clears
Catch rate discrepancies and out-of-policy charges before invoices clear, not months later.
A defensible audit trail
Every flag, decision, and rationale documented and explainable, oversight built into the workflow.
In a large healthcare system, Trio's AI Digital Worker helped generate more than $2 million in savings while preventing $291,000 in overbilling by flagging timecard and expense submissions that may otherwise have been approved.
How We Govern AI,
Every Time
These are not aspirational values. They are the standards by which every AI initiative at Trio is built, evaluated, and managed.
Security First
Data security and client confidentiality are non-negotiable. We build trust before features, always.
Human in the Loop
Humans define intent and judgment. AI executes and optimizes. The human always has the final word on what matters.
Autonomy Is Earned
We move deliberately: human-in-the-loop, then human-on-the-loop, then exception-based monitoring. AI earns greater autonomy through demonstrated trust.
Choose how much autonomy is granted.
Grant the Timecard Auditor as much or as little autonomy as your policies call for, and dial it up or down as it proves itself, at your pace.
Manual
The Auditor flags; a person approves every decline before it takes effect.
Assisted
It handles routine cases, with its work reviewed and sampled by your team.
Autonomous
It runs the routine; only edge cases and disputes surface to a person.
Run the Timecard Auditor on your own spend.
Book a 30-minute working session: we'll walk the Timecard Auditor against a real billing cycle from your program, and show you what it would have caught. No commitment.
The Timecard Auditor, answered.
What are Trio Digital Workers?
Trio Digital Workers are AI-powered software agents, each built to handle a specific job in a healthcare workforce workflow. They check information against your program’s rules, flag exceptions, and send anything that needs judgment to a person for the final decision. The Timecard Auditor is the Digital Worker built for timecard review.
What does Trio’s AI Timecard Auditor do?
Trio’s Timecard Auditor reviews timecards against your organization’s contracted rates and program rules before charges are approved for payment. It flags potential billing errors and policy exceptions so your team can resolve questionable charges before they clear.
What timecard errors can an AI timecard auditor catch?
The Timecard Auditor can flag potential discrepancies involving contracted bill rates, shift differentials, overtime, travel and expense reimbursements, and facility-specific rules. These details are easy to miss in a manual review.
How is timecard auditing different from a post-payment audit?
A post-payment audit identifies discrepancies after a charge has been paid, when recovering the spend can be impossible. Trio’s Timecard Auditor checks timecards before payment approval, so your team can address flagged charges before the bill is ever paid.
Does the Timecard Auditor approve or reject timecards on its own?
No. The Timecard Auditor reviews timecards and flags exceptions, but your team decides whether each flagged charge should be approved or corrected. A human makes the final judgement call.
How does the Timecard Auditor know our contract rates and policies?
Before deployment, Trio loads your organization’s contracts, rate cards, facility-level policies, and known exceptions into the Digital Worker’s policy baseline. The Timecard Auditor uses that context to check timecards against the rules that apply to your program.
What happens when the Timecard Auditor flags a charge?
The flagged charge goes to a human reviewer along with the corresponding policy that was violated. The auditor checks the submitted timecard against the applicable rate or policy and decides what to do next.
Where does the Timecard Auditor run, and how is our data protected?
The Timecard Auditor runs inside Trio VMS, so your team reviews timecard exceptions in the workflow it already uses, with no separate application to log into. Trio can walk your team through how data is accessed, stored, and protected as part of your organization’s security review.